Important Dates for Enrolling Students
This timeline is designed to help you prepare for your first semester of classes at Pacific Northwest College of Art. We will contact you by email with a reminder and additional instructions for each task. Please check your email regularly to ensure you stay on track for enrollment. You may also review your checklist and progress.
Your first step is to submit your enrollment deposit, which secures your place in our next entering class of students. Login to your applicant status page, submit the Reply to Your Offer of Admission and then submit your payment. If you have questions regarding your reply and deposit, contact the Admissions Office at pncaadmissions@willamette.edu or 503-821-8972.
Please reply to your offer of admission by May 1. The final reply deadline is August 5.
You may request a deposit extension by contacting the Admissions Office. Extensions will be granted for students who have submitted financial aid appeals or are awaiting financial aid offers from other institutions.
- AprilApr. 8 – May 10, 2024
Create Your Network Account and Activate Your University Email Account
The day after you pay your enrollment deposit, you can create your network account.
This will activate your university email address and enable access to all the services you'll need as a student. For reference, you can find your student ID number on your applicant status page (where you replied to your offer of admission and paid your deposit).
Failure to create your network account will delay other critical tasks, including course registration, housing and roommate assignment and bill payment.
Apr. 8, 2024Turn on Google 2-Step Authentication
Willamette University requires the use of Google 2-Step Authentication. You'll be prompted to do this immediately after network account creation and must do so within one week.
Failure to enable 2-Step Authentication within one week of account creation will lock your account. You must contact the Willamette Integrated Technology Services (WITS) Help Desk at 503-370-6767 or wits@willamette.edu from a personal email account for assistance.
Apr. 8, 2024Add Your Willamette Email Account to Your Mobile Device
Follow these instructions to add your Willamette email account, including your calendar, to your mobile device.
Apr. 8 – Aug. 26, 2024Accessible Education Services Early Advising
If you used an IEP or 504 in high school, have used accommodations at a prior college/university, have a learning difference or mental health concern, any diagnosis that could impact academic performance or would warrant an accommodation in the classroom, residence hall or other space on campus, please contact Accessible Education Services to assess what accommodations or support will be appropriate for your success.
Apr. 8 – May 31, 2024Housing Application: Step 1
One day after creating your network account, you can begin the housing application.
During this step of the process, you will use the WU Housing Portal to:
- Review the Housing Contract and sign acknowledging you accept the terms;
- Make a decision regarding your renters insurance for your residence hall room; and,
- Submit your lifestyles and likings information, which will help us match you with your roommate(s).
ArtHouse availability is first-come, first-serve with priority given to first year students who live 30 miles or more from PNCA's campus, as well as students who submit their housing application and contract by May 31.
- MayMay 1, 2024
Reply to Your Offer of Admission and Submit Enrollment Deposit
Submit your enrollment deposit in your applicant status page to secure your place in the next entering cohort. The enrollment deposit is non-refundable and will be applied to your first semester bill. You’ll also be able to confirm your preferred first name at this time, which will be used in future communication and to create your network account.
You may request a deposit extension by contacting the Office of Undergraduate Admission. Extensions will be granted for students who have submitted financial aid appeals or are awaiting financial aid offers from other institutions.
- JuneJun. 1–Aug. 26, 2024
Submit Final High School and College Transcripts
First year students, and transfer students with fewer than 62 semester credits, must have a final high school transcript with graduation date sent directly from their high school. Proof of high school graduation or equivalency is required for financial aid disbursement.
All students with prior college enrollment (including as dual enrollment credit earned in high school) must also have official transcripts sent with the most recently completed term of grades included. Prior college coursework cannot be evaluated for transfer without updated official transcripts.
Failure to provide these materials by the first day of classes will result in a hold placed on your account preventing involvement in some activities and course registration in future semesters.
Jun. 3–14, 2024Housing Application: Step 2
During this step, you will find or confirm your roommate through the WU Housing Portal. All roommate requests must be mutual, meaning, each student must request each other. You can bypass this phase if you would like the system to match you based on the answers you provided in your lifestyles and likings information.
Jun. 24–Aug 1, 2024Complete Required Educational Trainings
All students must complete required trainings about sexual assault prevention, alcohol and other drug prevention, and topics on the subject of diversity, equity, inclusion, and belonging. These trainings are assigned by the Office of Student Affairs to promote a community of respect, safety, and health. You will be notified at your Willamette email with additional instructions when the modules are available.
Questions about the required modules can be directed to the Office of Student Affairs at student-affairs-office@willamette.edu. If you encounter technical difficulties with the modules, please contact Vector Solutions at support.education@vectorsolutions.com.
Jun. 10–Aug. 9, 2024Submit ID Card Photo
Submit your ID card photo online. We'll have it ready for you to pick up when you arrive on campus.
Jun. 10–Sep. 9, 2024Submit Health History and Immunization Records
Submit your online health history and immunization information to Bishop Wellness Center via the Student Health Portal. Instructions, including information about SB 274 per Oregon law, will be sent via email starting on June 10, 2024.
Jun. 24–Aug 1, 2024Complete Required Educational Trainings
All students must complete required trainings about sexual assault prevention, alcohol and other drug prevention, and topics on the subject of diversity, equity, inclusion, and belonging. These trainings are assigned by the Office of Student Affairs to promote a community of respect, safety, and health. You will be notified at your Willamette email with additional instructions when the modules are available.
Questions about the required modules can be directed to the Office of Student Affairs at student-affairs-office@willamette.edu. If you encounter technical difficulties with the modules, please contact Vector Solutions at support.education@vectorsolutions.com.
- JulyJul. 8, 2024
Student Accounts Information
Student Accounts will mail you information regarding your online statement, the billing process, payment options and other important matters.
Jul. 15–Aug. 26, 2024Submit Student Financial Responsibility Agreement
All students are required to accept the Student Financial Responsibility Agreement, which outlines the financial terms and conditions associated with enrollment. Login to Bill+Payment and the agreement will appear on the screen. You must click "I agree" prior to the first day of classes.
Jul. 15–Aug. 26, 2024View Your Tuition and Fees Statement
Your tuition and fees statement will be posted to your online account, and a paper copy will be sent via regular mail.
Jul.22–Sep. 9, 2024Complete Your Health Insurance Waiver
All eligible students are enrolled in and charged for the Student Health Insurance Policy every academic year. Waivers are required annually for students who wish to opt out of the Student Health Insurance Plan.
International students who would like to request an insurance waiver should contact the Office of International Education.
The Student Health Insurance waiver will be available online starting July 22, 2024. Deadline to submit this waiver is Sept. 9, 2024.
- AugustAug. 1–20, 2024
Gather Employment Documents to Bring to Campus
If you plan to work on campus, you will need to provide the required documentation for proof of work eligibility during the hiring process. Review the list of eligible documents from USCIS. Once you are hired for on-campus employment, you will need to provide required documents in their original format. Photocopies, scans, emails, or expired documents will not be accepted and will delay the start of your on-campus employment.
Aug. 5, 2024Receive Your Housing Assignment and Roommate Information
Your housing assignment and roommate information will be sent to your Willamette email account.
Aug. 5–15, 2024Reserve a Move-In Time
Once you receive your housing assignment, reserve a timeslot to move-in to your on-campus housing.
Aug. 26, 2024First Day of Classes
Fall semester classes begin. You can access the full academic calendar online.